Secretaria-Geral do Ministério do Trabalho, Solidariedade e Segurança Social

• We assume the values defined as guiding our action, both within the General Secretariat and in its relationship with the guardianship, the other bodies of the Ministry, the collaborators, the collaborators, the partner entities, the suppliers and the community;
• We conduct our activity in an ethical, socially and environmentally responsible way, privileging the commitments made with all stakeholders.

• ISO 26000 - Guidelines for Social Responsibility;
• The 17 Sustainable Development Goals (SDGs), endorsed by UN Member States;
• The four pillars of Sustainability - social, environmental, economic and cultural.

The Sustainability Group was established in 2011. It is composed of one interlocutor from each organic unit and has as its main tasks:

• Coordination of activity in the field of Sustainability;
• Preparation of the Annual Plan;
• the follow-up and monitoring of the activities included in the Annual Plan;
• The preparation of the respective Annual Report,

| Sustainability Week |

Why did it happen?

The Sustainability Week has been held since 2014, aiming to be a space for reflection and involvement in sustainability issues, in the social, environmental, financial and cultural aspects, with an impact both at the level of the organization and at the level of individual contributions.

Who is it intended for?

The initiative is aimed at employees of the General Secretariat and/or the Ministry, depending on the topic to be addressed.

For reasons of proximity, some activities of the Week are often extended to workers from other offices and bodies based in the building at the Ministry.

What resources?

The initiative is organized by the Group of the General Secretariat for Sustainability, with the support of the Nucleus of Innovation Quality and Communication.

As it is not a funded activity, the Sustainability Group seeks to respond to the established programme by using the critical mass available in the Ministry, or entities willing to contribute free of charge.

How to reach it?

This practice is replicable by any organization that intends to develop and/or implement social responsibility or sustainability actions.

• The actions to be developed are framed in a specific theme;
• the programme is drawn up and disseminated;
• Usually one activity per day is prepared, linked to the theme of the week;
• The prepared materials are made available on the Intranet and disseminated by email;
• The Week includes a formal Opening Session by the Board;
• The proposed activities are varied and may take the form of:
  • Lunchtime conversations, games, movie screenings, walks, quizzes, formal presentations of results, among others.
  • Informal and participatory events such as seminars or workshops.
• Participation in the activities is free and optional
• The Sustainability Week usually takes place on the last of October, marking the month of the creation of the Sustainability Group.

Additional evidence and data

Since 2014 they have been prepared for Sustainability Week:

• 6 face-to-face messages from the Directorate with the average participation of 40 to 50 employees;
• 7 to the conversation with the average participation of 20 to 25 employees;
• 7 events (workshops, seminars, meetings) with an average attendance of 50 people;
• 6 social walks with the average participation of 20 to 25 workers;
• 8 Presentations of SG results prepared by Service Directors of SG functional areas, in which an average of 50 to 60 employees participated.

Sustainability issues addressed:

• 2014 – Every Day a Value
• 2015 - Internal communication and interpersonal relations
• 2016 – Security of SG’s assets: people, facilities and information
• 2017 - Reconciliation between work, family and personal life at the General Secretariat
• 2018 - Health and well-being at the General Secretariat
• 2019 - Circular Economy

|General Secretariat Day |

Why did it happen?

The General Secretariat Day was created with the aim of marking each year the history and identity of this body, in communion with all those who collaborate or have collaborated with it.

The first reference to a General Secretariat of the Ministry of Labour and Social Welfare was published in the Government Gazette of 21 April 1916. It was determined in 2014 as the 21st of April, the Day of the General Secretariat.

What resources?

• Coordination and delivery – Sustainability Group, currently with 9 members;
• Communication support – 1 element of the Innovation, Quality and Communication Unit;
• Whenever possible, the General Secretariat Day is held at zero cost, counting on the goodwill and generosity of all stakeholders, both in terms of logistics and content.

Who is it intended for?

All persons collaborating with the General Secretariat

How to reach it?

All services, bodies or companies can determine and create a Celebrative Day of your organization:

• Identification of the date of creation/inauguration of the organisation;
• Identification of the theme of the Day;
• Identification of the initiatives to be carried out;
• Contact with possible partner entities;
• Development of communication, dissemination and support materials for initiatives.

Additional evidence and data

Some initiatives already held in these celebrations:

• Guided tours:
  • Archives of the General Secretariat;
  • Terrace building London Square;
  • Interior Luminous Fountain (Alameda Dom Afonso Henriques).
• Workshops
  • organisational happiness;
  • Mindfulness.
• Free access to plays, with the support of the INATEL Foundation
• Healthy Breakfast with the support of the Barn

|“At Conversation..." -> Lunchtime Conversations |

Why did it happen?

The aim is to provide workers of the General Secretariat in an informal environment:

• Sharing knowledge and experience;
• Exchange of knowledge, skills and talents;

Informal in nature, and at no cost to the General Secretariat, these lunchtime conversations began in 2013 and were conceived as a playful moment, in which the topics to be addressed move away from the professional context, and may be the most diverse and presented in different forms, either by external entities or by workers who intend to share with colleagues topics that fall within the sphere of their personal interests.

What resources?

• Coordination and delivery – Sustainability Group, currently with 9 members
• Communication support – 1 element of the Innovation, Quality and Communication Unit
• Employees of the Ministry or external guests who share their experiences and knowledge in the selected topics, voluntarily and free of charge.

Who is it intended for?

All/All persons collaborating with the General Secretariat and persons from other departments and bodies of the Ministry based in the London Square building.

How to reach it?

In order to provide fun moments for employees outside the professional context, ‘Conversations with ...’ have emerged, during which various topics of general interest are presented in different ways:

• Identification of the interests of employees;

• identification of the topic to be addressed;

• Contact with possible partner entities;

• Development of communication, dissemination and support materials for initiatives.

Additional evidence and data

Some initiatives already carried out in this play space “Conversation with ...”:

• yoga
• Personal Defense
• Physical Exercise to Fight Obesity
• Nutrition Myths and Truths
• Enemy or Ally Stress
• Photography workshop

| Solidarity Campaigns |

Becausehappened?

Aware of conjunctural factors that call for solidarity and civic interventions, or contacted occasionally by interested institutions to join campaigns, the General Secretariat has participated in several initiatives, for the collection of goods (clothing, footwear, food, among others), blood or the purchase of goods/products for solidarity purposes.

With no associated costs for SG, these campaigns have mostly taken place in the Ministry building in London Square, open to all ministerial offices and offices based there, as well as other MTSSS offices and bodies that wish to join them.

Objective:

• Stimulating a sense of solidarity and citizenship behaviour
• Helping those in need

What resources?

• Coordination and implementation – Public Relations Unit, currently with 3 elements
• Logistics support from other SG functional areas

Who is it intended for?

institutions of varied scope, which support disadvantaged populations.

How to reach it?

• Identify campaigns that for cyclical or structural reasons make sense;
• Be open to proposals from entities to participate in campaigns;
• to consult the Ministry’s services based in other buildings in order to assess their membership;
• Disseminate the campaign;
• Ensure the necessary logistical conditions.

Additional evidence and data

Campaigns already carried out (some more than once)

• This Christmas, Give and Shoe;
• Make-A-Wish;
• Exchange your blanket for a smile.
• AMI:
  • Collection of School Materials;
  • Donation of worn clothing;
  • No Na Vivi campaign;
  • Warm up the nights of those who live in the street.
  • Having regard to this Cause;
  • Frescos ComVida (online campaign);
  • Dress a Girl Around the World;
  • Blood donation.

The General Secretariat has a record of the results of all campaigns.

The PorTodos Network was created in 2012 by ministerial order, having been ratified in 2018 and consists of interlocutors from all services and bodies of the ministry, with the exception of the Labor Relations Centre, the Santa Casa da Misericórdia de Lisboa and Caixa Geral de Aposentações.

Mission

• To be a driving force for Sustainability, in line with national and international standards;
• To be a platform for sharing experiences (benchmarking), for the sake of Sustainability, for the dissemination and identification of best practices, with a view to a more sustainable organizational performance.

Objectives

• Promote changes in the Ministry’s management models with a view to more sustainable actions;
• Create a platform for sharing experiences in the different areas of Sustainability;
• Develop an integrated culture of Sustainability in the Ministry.

Operating model

• The functioning of the PorTodos Network is based on a model, which includes:
• Sustainability principles and benchmarks that guide its activity;
• the mission and objectives it pursues;
• coordination and composition;
• The responsibility of the PorTodos Network and its driving team;
• the articulation between the various actors;
• the standards relating to the image and documentation produced.

Network Operation Model PorTodos

Initiatives

• Clean Office Day;
• Meeting on Sustainability - showcase of Good Practices in the Ministry;
• Solidarity Campaigns (Dress a Girl...).

Products

• Environmental Charter of the Ministry.

Developed in 2015, it aims to disseminate good environmental practices that can be integrated by the Ministry's bodies.

It is a guide that aims to contribute to the environmental sustainability of Ministry buildings and the adoption of ecological behaviors by employees.

Environmental Charter of the Ministry

Average training hours per employee

Energy consumption per user

Water consumption per user

Volume of plastic delivered for recycling

Volume of paper delivered for recycling

Number of electric vehicles

RSOpt - Portuguese Network of Social Responsibility of Organizations

RSOpt is an open, multisectoral and multifunctional structure that integrates organizations committed to the theme of Social Responsibility.

The General Secretariat joined the RSOpt Network on 18 December 2012 and has been part of the working group since that date.Social Responsibility Observatory”. This working group has the responsibility to monitor indicators of Corporate Social Responsibility and validate the good practices of member organisations (collection, analysis and dissemination of indicators and practices of corporate social responsibility).

Alliance for Sustainable Development Goals - Global Compact Network Portugal (ODS)

Initiative of the Global Compact Network Portugal, integrates several public and private entities that, through partnerships and networking, contribute to the achievement of the 17 Sustainable Development Goals, approved in September 2015 by the 193 Heads of State of the United Nations.

The General Secretariat joined this initiative with the commitment to work towards the achievement of the SDGs, and the membership was formalized in public session on January 20, 2016.